Fleet asset management – The heart of Purple Window Fleet-Key, fleet asset management focuses on managing mobile fleets and equipment. It drives fleet utilisation and optimisation through effective fault management, maintenance controls and fleet planning.

Management requires information at strategic level to plan asset utilisation. Every asset is registered and their status monitored. The exact operational status of an asset must be known to make informed decisions with respect to its operational utilisation while taking cognisance of the current status and historical performance. Various functionalities on 360 Strategic Asset Management allow the owner to gain access to the necessary information.

The process is initiated when an instruction is received to register a new, or maintain a current specific asset. Firstly, it must be classified into a group. An asset group is made up from similar asset types e.g. aircraft, vessels, motor vehicles, manufacturing equipment, etc. Previous registered Corporate Reference Data is used to maintain or register the specific Equipment.

The current status of all the registered assets needs to be maintained as this can influence the intended utilisation of your specific assets. Before you can release an asset for a job it is important to take cognizance of its current status with respect to the following:

  1. Are there any open work orders against the asset type? If so, will the work order influence the intended application of the asset?
  2. Will any warranties be violated when the asset is utilised to perform the intended job?
  3. Are the necessary permits still valid and current to perform the intended job with the asset type?
  4. Have all the scheduled maintenance tasks been performed on the asset, or will one become due during the execution of the intended job?
  5. Will the asset be capable of performing the intended job according to the registered parameters?
  6. Utilising an asset to execute a mission requires careful planning and is dependent on other occurrences which might influence its availability.

The asset policy dictates its operational use which in turn affects the costs surrounding the activities performed during the operational life of an asset. Type of policies that affects the asset operational cost includes the utilisation and maintenance policy. These include the cost of personnel/resources required for operations and maintenance, together with the cost of energy, spare parts, facilities, transportation, and inventory management. Depreciation, design changes and system upgrade costs also fall into this category.

The user is enabled to record and maintain the operational requirements that will determine the support requirements to ensure the successful execution of operations. The operational data to maintain includes:

  1. Replenishment of specific asset types with the consumables.
  2. Personnel/resources required for executing a task.

The specific asset register is therefore crucial in defining how a specific instance of this asset will be managed throughout its life cycle. Here are a few of the assets types that can be summarised into the following categories:

·  Organisation: Can be defined as a unit of people, systematically structured and managed to meet a need or to pursue collective goals on a continuing basis.

All organisations have a management structure that determines relationships between functions to carry out defined tasks.

·  Building/Facility: General: Permanent, semi-permanent, or temporary commercial or industrial property such as a building, facility or structure built, established, or installed for the performance of one or more specific activities or functions.

·  Plant:A building capable of manufacturing goods of all sizes in large quantities to be sold by a business. Plants can be considered either a long term asset if owned by the organisation, or both a long term liability if leased or rented.

·  Location: The geographical place/position (such as an airport, seaport, container freight station, terminal, warehouse) that provides permanent facilities for movement of goods (such as customs, storage, and other support services) or is designated for a stated purpose.

·  Human Capital: In an organisational context human capital refers to the collective value of the organisation’s intellectual capital (competencies, knowledge, skills, health).

·  Equipment: Tangible properties (asset) which include things such as equipment, support equipment, etc. which is used in the operations of a business. Examples of equipment include ground moving equipment, support equipment, etc. Use this form to create and maintain the equipment assets.

·  Transport: Tangible properties (asset) which include things such as vehicles, trucks, air craft, water crafts, etc. which is used in the operations of a business. Use this form to create and maintain the transport assets. Examples of transport include vehicles (light and heavy), passenger air craft, helicopters, ships, etc.

Specific Register Features

Specific Register has the following main features that integrates with Dynamics AX.

The following graphic illustrates the different features for specific asset register.



This table list the tasks of base setup, the different forms and their usage. See the base set up work flow for detail about the sequence of setting up data.

Function Group



Specific Structure

Specific Structure New

Create and maintain a list of specifics assets for an object.



Create new contracts from the specific.

SLA Contract

Create new service level agreement contracts from the specific.


Create new maintenance execution work orders from the specific.


Create new failures from the specific.


Create new operations execution work orders from the specific.


Create new incidents from the specific.

Specific warranty

Create new specific warranty from the specific.

Warranty Claim

Create new warranty claim from the specific.






Define the characteristics for specific asset.


Define ageing parameters for the specific asset type. Ageing parameters are used to measure and record the age of specific meters and current values, for scheduling of maintenance or administration.

Meter Feedback: Update the meters of the selected specific asset as well as all children or lower level items/assets in the hierarchy

Area Size

Create specific area sizes according to space allocation for specifics asset (Facilities/Buildings).

Plan Usage

Create and maintain the future planned usage or utilisation of a specific asset.


Set up of various resource types that can be allocated to an item/asset.


Create permits that are required for each specific asset.

Specific Permit Age :: Define the specific ageing parameters for a permit/certificate and to manage the validity of those permits.





Change Parameters

Change parameters on owner organisation, current location, allocated organisation, serial information and current condition of the specific and update the specific with the updated information.


The purpose of the exchange functionality is to install a valid item/asset in a selected position, remove an installed item/asset or first remove an installed item/asset and replace it with another valid item/asset.

Structure classification

This function is used to manage the structure classification of the specific. (Tyre, batteries, trailers or attachments)

Component costing

This function is to calculate the component costing associated with the selected specific when the condition of the specific was changed.

See also

360 Strategic Asset Management: Specific Asset Register

Training360 Strategic Asset Management: Specific Register