360° Strategic Asset Management > Setup > Object >Object Definition

Use this form to create and maintain a list of objects. Object definition will list all of the object types that are defined, like organisation types, location types, buildings, facilities, plant types, equipment types or personnel.

Any “thing” which is part of the day-to-day business of and organisation is regarded as something that need some level of management and is consequently defined as an object which should be defined and managed via 360° Strategic Asset Management.  To this extend organisation units, departments, company locations, equipment and human resource are all regarded as “things” which should be defined as objects in 360° Strategic Asset Management.  An object is a generic definition which is associated with the generic business rules and management principles which is applied to manage all the specific instances of this object. To explain this in more detail a few examples will be defined:

In an organisation there might be “blue collar” and “white collar” workers. The general management principles for these two groups are very different as the law have different requirements. One will then typically define a “Blue Collar” object and a “White Collar” object and associate the applicable management rules with each. When the specific employees (referred to as Specifics) is created one can then associated each with one of the two defined objects. Through this association the specific employee will inherit all the generic business rules from the object. It is possible to rein the bespoke business rules per specific instance.

If one for instance have a fleet of vehicles with different makes and models (e.g. Toyota 1.3 Tazz and Ford Kia) and consequently different maintenance and operational rules. In this instance one will define 2 objects for each in this example. For each vehicle a specific instance (the vehicle as a serial/license number) will be created and associated with either the “Tazz” or “Kia” object. Through this association the specific vehicle will inherit all the generic business rules from the object. It is possible to rein the bespoke business rules per specific instance.

The object definition is therefore crucial in defining how a specific instance of this object will be managed throughout its life cycle. There are quite a few categories of objects but these can be summarized into 6 master categories:

·  Organisation: Can be defined as a unit of people, systematically structured and managed to meet a need or to pursue collective goals on a continuing basis. All organisations have a management structure that determines relationships between functions to carry out defined tasks.

·  Building/Facility: General: Permanent, semi-permanent, or temporary commercial or industrial property such as a building, facility or structure built, established, or installed for the performance of one or more specific activities or functions.

·  Plant: A building capable of manufacturing goods of all sizes in large quantities to be sold by a business. Plants can be considered either a long term asset if owned by the organisation, or both a long term liability if leased or rented.

·  Location: The geographical place/position (such as an airport, seaport, container freight station, terminal, warehouse) that provides permanent facilities for movement of goods (such as customs, storage, and other support services) or is designated for a stated purpose.

·  Human Capital: In an organisational context human capital refers to the collective value of the organization's intellectual capital (competencies, knowledge, skills, health).

·  Equipment: Tangible properties (asset) which include things such as equipment, support equipment, etc. which is used in the operations of a business. Examples of equipment include ground moving equipment, support equipment, etc. Use this form to create and maintain the equipment objects.

·  Transport: Tangible properties (asset) which include things such as vehicles, trucks, air craft, water crafts, etc. which is used in the operations of a business. Use this form to create and maintain the transport objects. Examples of transport include vehicles (light and heavy), passenger air craft, helicopters, ships, etc.

Note

This refers to the management of the object departments, locations, facilities and, in some cases, business units. By managing objects across the facility, organisations can improve utilisation and performance, reduce capital costs, reduce object-related operating costs, extend object life and subsequently improve ROA (return on assets). Objects cover such things as the design, construction, commissioning, operations, maintenance and decommissioning/ replacement of plant, equipment and facilities.

Tasks that use this form

Create an object definition

Setup and create object structure

Baseline/Un-Baseline of object structure

Navigating the form

The following tables provide descriptions for the controls in this form:

Buttons

Control name

Description

Object definition

Create a new Object definition.

Delete

Delete an object definition record.

Object Structure

Setup object structures for each object definition

Baseline

Use this form to manage and maintain the baseline process for objects, object structure and object specifics.

Filtering Option

Field name

Description

Type of object

Select the type of object to filter on. Tick box to filter on selected type.

Fast Tabs

Tab

Description

General

This tab displays the general classification information for the object.

Model

This tab displays the model information for objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts.

Weight information

This tab displays the weight information for objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts.

Pricing detail information

This tab displays the pricing detail information for objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts.

Life detail information

This tab displays the life detail information for objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts.

Fields

FastTab

Field name

Field description

Object Code

This field is a unique user definable code to identify an object.

Object Type

This field defines the object type. For example organisation, vehicles, equipment types, location, facilities, buildings, plants and personnel. It is a predefined field and list of available options.

Note

If the object type is changed, then a validation must be done to check if characteristics were created against the object type. These characteristics will have to be deleted and replaced with characteristics for the new object type. The object type may not be changed if assets exist for the object definition.

Object description

A description to uniquely identifying the object.

General

Object class

This field is for the classification of an object. The class defined how the system handles the object. Select from the predefined list of classes. Only object classes defined for the specific object type will be available, if blank no classes were defined.

Object sub class

This field is a sub-classification of the defined class to further classification of the object. Select from the predefined list of sub-classes linked to the specified object class.

End Use

This field is selected to indicate that the selected object is the ultimate specific use to which a manufactured product (as a car, truck or building) is put or restricted.

Baseline

This field defines that the object has been baselined. The indicator will be activated when the baseline process is completed. This will make the objects available for use. The following rules apply to the baseline indicator:-

  • If the Baseline indicator is on, you cannot edit the object structure records and the related records;
  • If the Baseline indicator is off, you should not be able to create a new Specific. When baseline indicator is off, the user can edit (object structure and related data) and will be able to set the record status per position to “inactive” or “active”.

Model

Manufacturer

This field is to define the manufacturer if object type vehicle or equipment. Select from the available lookup list from the base model manufacturer for the selected object type. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

Model

This field is to define the model for a specific manufacturer for the selected vehicle or equipment. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/ Air craft/Non-motorised/Water crafts)

Model type

This field is to uniquely identify the model type for a specific model and manufacturer combinations. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/ Air craft/Non-motorised/Water crafts)

Weight

Tare weight

This field is to define the weight of an "empty" vehicle or container. This information can normally be found in the vehicle specifications or on the license disk. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

UOM code

This field is to define the unit of measure that will be used to classify the quantity for the weight information.

Gross equipment mass

This field is to define the maximum weight that a vehicle or container is allowed to carry, including the Tare weight of the vehicle/container. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

UOM code

This field is to define the unit of measure that will be used to classify the quantity for the weight information.

Gross combination mass

This field is to define the total given weight a vehicle can carry and tow. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/ Air craft/Non-motorised/Water crafts)

UOM code

This field is to define the unit of measure that will be used to classify the quantity for the weight information.

Pricing

Retail price

This field is to define the manufacturer's suggested retail price which the manufacturer recommends that the retailer use to sell the object product. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

Discount percentage

This field is to define the default discount percentage that can be used for quotation purposes. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/ Air craft/Non-motorised/Water craft)

Discount amount

This field is to define the reduction from the full or standard amount of the retail price of the object. This field is calculated from the retail price and the discount percentage. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

Last price change

This field is to define the last recorded date when the price/percentage discount were changed or updated. The date will automatically be updated when the retail price or the percentage, or both are changed. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

VAT claimable

This field is to define whether VAT can be claimed or not. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

Life detail

Introduction date

This field is to define the year in which the model has been introduced. (This is not the "commissioned" date.) (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)

Discontinued date

This field is to define the date when the production of the object has been stopped or discontinued. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/ Air craft/Non-motorised/Water crafts)

Stopped

This field is to define that if ticked, it indicates that the object is no longer used for quotations, if NOT-ticked the object is still good for purpose/use of quoting. (This is only applicable to objects of type = Equipment/Equipment support/Vehicles/Air craft/Non-motorised/Water crafts)