This function is used to set up the system accounts to be used on the organisation accounts when submitting financial transactions. At least one record should be set as the default value at all times. Define the accounts detail for the internal departments within an organisation.

Note: Project Integration : Default Rules for posting of financial journal transaction

The following default rules apply when financial journal transactions are posted to projects when project integration is ON. The rules are setup defaults to be used for posting on the project categories in projects for inventory product items and service journals. There are several places where project category can be selected and the following sequence for verification is used to select a specific project category when found during the posting of financial journal posting process to projects:

1.      Get project category from Account setups

Under Strategic Asset Management > Setup > Base > Account setup for customer or Account setup for Organisation default line categories can be linked to an account setup for a customer or a specific account setup for the accounting organisation an account type. The project categories are selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

2.      Get project category from Object Structure Project Properties (Remember this is for the accounting organisation)

Under Strategic Asset Management > Setup > Object > Object definition > Object structure default project categories can be added to the accounting organisation that is created for the Organisation. If there is more than one accounting organisation, then the categories can be different, depends on how the projects are created in the Project Management Module of AX. The project categories are selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

3.      Get project category from Strategic Asset Management setup parameters

Under Strategic Asset Management > Setup > Strategic Asset Management setup parameters default project categories can be added to the project integration tab that is created for the Organisation. Depends on how the projects are created in the Project Management Module of AX, the project categories are selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

4.      Get project category from Inventory Released product setup

Under Product Information Management > Released Products default project category can be added to the inventory product under the Product action tab, FastTab = Manage projects. Depends on how the projects are created in the Project Management Module of AX, the project category is selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

5.      Get project category from Project management and accounting parameters

Under Project Management and accounting > Project management and accounting parameters default project category can be added under the Journals tab, default category, Item. Depends on how the projects are created in the Project Management Module of AX, the project category is selected from the available drop down list for the category type = Item and will be used when then a financial posting transaction is created.

Note

A pre-requisite to create a base account record for an organisation, ensure that an organisation object was created in object definition.

Process of elimination for default settings

The following is a diagram of the process of elimination for default settings:

 

Create an account set up for Organisation

Account Set up for Organisations function is used to setup the system accounts to be used on the organisations/company accounts for the organisation when submitting financial transactions.

1.      Click Setup > Account setup for organisation > Account setup for organisations (Account setup for organisation form open).

2.      Click New button to open the create new form for creating the account set up.

3.      The following is an example for the Account Setup for Organisations Form and fields.

EXAMPLE

4.      Click in the Organisation field and choose from the available list of options the organisations for the account setup.

5.      Click in the Organisation structure field defaulted the structure code the organisation in from objects.

6.      Click in the Account type field, add an the type from the available list of types.

Click Object code field, to add an object to for this account type. This field is usually blank. The Structure code field, will defaulted in from the object structure table.

7.      Click in the Specific ID field and select from the list of available list of specifics for the selected object code. This will only be selected if an object code was selected.

Click in the Resource type field will be "Not selected" for an organisation.

8.      Select the Resource code field from list of resources to define Customer.

9.      Click the Fast tab: Project Information to expand/collapse.

Project group field is selected from a pre-defined list of project groups that were define in the Project Management Module of AX.

Project contract ID field is selected from a pre-defined list of project contracts that were set up in Project Management. If a value is selected it will be used as default, but it is not mandatory to select a value at this time.

Project ID field is selected from a pre-defined list of the different project ID, but the field can be blank.

Project Type field is selected from a pre-defined list of the different project types, but the field can be blank.

10.  Hour category field is selected from a pre-defined list of the different categories, and select the value "Labour" for this category. Cannot be blank, because then the journals for invoicing will not work. This category will be used LABOUR on the lines for maintenance, contracts, operations, etc.

Item category field is selected from a pre-defined list of the different categories, and select the value "Spare" for this category. Cannot be blank, because then the journals for invoicing will not work. This category will be used for ITEMS on the lines for maintenance, contracts, operations, etc.

Fee category field is selected from a pre-defined list of the different categories, and select the value "Fee" for this category, but can also be blank if the category is not used.

Expense category field is selected from a pre-defined list of the different categories, and select the value "Expense" for this category, but can also be blank if the category is not used.

11.  Charge field is selected from a pre-defined list of the different default line properties, and select the value "Charge" for this line property. Cannot be blank, because then the journals for invoicing will not work.

Non chargeable field is selected from a pre-defined list of the different default line properties, and select the value "No Charge" for this line property. Cannot be blank, because then the journals for invoicing will not work.

Overtime field status should be defined that the transactions is attached to.

12.  Click the Fast tab: Account to expand/collapse.

Execution type field is selected to define the execution process.

Contract type field is selected to define the contract process.

Inventory account field that will be used, it can be "ALL" accounts or only the revenue or consumption.

Main account field that will be used as default main account for posting in ledger.

13.  Click the Fast tab: Dimensions to expand/collapse.

Contract Specific, Execution Specific and Specific fields will automatically be added.

Cost Center field is selected to linked the cost centre to use for default dimension value.

Department field is selected to linked the department to use for default dimension value.

Expense Purpose field is selected to linked the expense purpose to use for default dimension value.

See also

Create Account Setup for Customers