Strategic Asset Management> Setup > Base > Account setup for organisations

This function is used to set up the system accounts to be used on the organisation accounts when submitting financial transactions. At least one record should be set as the default value at all times. Define the accounts detail for the internal departments within an organisation.

With the account set up the default dimensions has to be set up in order to be used in execution resources and contract lines. A financial dimension is a financial data classifier that is created from the parties, locations, products, and activities in an organisation, and that is typically used for financial reporting. There are no default financial dimensions, but application users can create new financial dimensions. Financial dimensions can be based on a system-defined entity, such as a project or an organisation unit, or they can be user-defined. 360° Strategic Asset Management  contains three custom defined financial dimensions, namely, Specific, Contract specific and Execution specific. These dimensions are used to track financial transactions where the Specifics, Contract specifics and Execution specifics are affected.

The 360° Strategic Asset Management  dimensions are not enabled for selection or updates, but are populated when a new contract line is created or when resources are linked to an execution. The specific and contract specific dimensions are assigned the values of the specific for which the contract is applicable and the specific contract. The Specific and Execution specific dimensions are populated with the values of the Execution and the specific on which the work will be done.

System-defined dimensions can be assigned default values on the base account set-ups for customers and organisations. Financial dimension are displayed, used and changed on Execution resources and Contract lines. These default dimension values as specified on the base accounts will be used when creating new contract lines or execution resources.

Financial dimensions that have been used as part of financial transactions are displayed on the financial transaction log and when general feedback is done these dimensions can be viewed.

Note: Project Integration : Default Rules for posting of financial journal transaction

The following default rules apply when financial journal transactions are posted to projects when project integration is ON. The rules are setup defaults to be used for posting on the project categories in projects for inventory product items and service journals. There are several places where project category can be selected and the following sequence for verification is used to select a specific project category when found during the posting of financial journal posting process to projects:

1.      Get project category from Account setups

Under Strategic Asset Management > Setup > Base > Account setup for customer or Account setup for Organisation default line categories can be linked to an account setup for a customer or a specific account setup for the accounting organisation an account type. The project categories are selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

2.      Get project category from Object Structure Project Properties (Remember this is for the accounting organisation)

Under Strategic Asset Management > Setup > Object > Object definition > Object structure default project categories can be added to the accounting organisation that is created for the Organisation. If there is more than one accounting organisation, then the categories can be different, depends on how the projects are created in the Project Management Module of AX. The project categories are selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

3.      Get project category from Strategic Asset Management setup parameters

Under Strategic Asset Management > Setup > Strategic Asset Management setup parameters default project categories can be added to the project integration tab that is created for the Organisation. Depends on how the projects are created in the Project Management Module of AX, the project categories are selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

4.      Get project category from Inventory Released product setup

Under Product Information Management > Released Products default project category can be added to the inventory product under the Product action tab, FastTab = Manage projects. Depends on how the projects are created in the Project Management Module of AX, the project category is selected from the available drop down list for the category types = Item/Service items and will be used when then a financial posting transaction is created.

5.      Get project category from Project management and accounting parameters

Under Project Management and accounting > Project management and accounting parameters default project category can be added under the Journals tab, default category, Item. Depends on how the projects are created in the Project Management Module of AX, the project category is selected from the available drop down list for the category type = Item and will be used when then a financial posting transaction is created.

Note

A pre-requisite to create a base account record for an organisation, ensure that an organisation object was created in object definition.

Process of elimination for default settings

The following is a diagram of the process of elimination for default settings:

DIAGRAM

Tasks that use this form

Create/delete the account set up for organisations

Navigating the form

To create a new record press CTRL+N or the new button. The following tabels provide descriptions for the controls in this form:

Fields for filtering options

Field

Description

Execution Type

Select the specific execution type to be used for filtering and tick the box to use option.

The default selection will be the types mostly used.

Contract type

Select the specific contract type to be used for filtering and tick the box to use option.

Fast Tabs

Tab

Description

General

View or add general information about account set up.

Project information

View or add project information about detail for the default set up.

Account

View or add account type detail for the default set up.

Dimension

Define the default financial dimensions for the account.

Fields

FastTab

Field Name

Field description

Organisation

Select an Organisation from the list of available values from the lookup. This field defines the Organisation responsible for the account once financial transactions were submitted.

Organisation structure

This field is the structure position for the Organisation (object). The code uniquely identifying the position of the item in the structure and is user definable. A Structure code of “0” is automatically allocated by the system for the top (Highest level) of every object.

Account Type

Select the account type from the drop down list that will be used to allocate cost. Account type defines the account against which the cost of the request will be accumulated and populated by default when the organisation account is selected. Select one of the following types for the organisation: Maintenance, Operational, Contract, OHSE or All

General

Object code

This field is a unique user definable code to identify an object. Select from the predefined lookup values of object codes.

Structure code

This field is the structure position for the object. The code uniquely identifying the position of the item in the structure and is user definable. A Structure code of “0” is automatically allocated by the system for the top (Highest level) of every object.

Specific ID

Select the applicable specific id from the lookup. Only objects of the selected object type are available for selection.

Resource type

This field identifies the resource type. Select the type from the list of available options from the lookup. The following types of resources are available - Item, Movable Item, Service, Facility, Trade, Support Equipment, Supplier/Vendor, Customer/Client.

Resource code

Define a unique identifying code for a resource type.

Project information

Project group

Select the project group that is used to define the default project from the drop down options.

Project Contract ID

Select the project contract ID that is used to define the project contract identifier, and this data is pre-defined in projects.

Project ID

Select the project ID that is used to define the default project.

Project Type

Select the project type that is used to define the default project type. Different project types have different invoicing set ups.

Hour category

Select the hour category that is used as a default from the available options.

Item category

Select the item category that is used as a default from the available options.

Fee category

Select the fee category that is used as a default from the available options.

Expense category

Select the expense category that is used as a default from the available options.

Charge

Select the chargeable status that the transaction is attached to.

Non chargeable

Select the non-chargeable status that the transaction is attached to.

Overtime

Select the overtime status that the transaction is attached to.

Account

Execution type

Select the execution type that will define the execution process in accordance of the type. An example the types can be Administration, Short Term, Long Term, Planned, Adhoc, etc.

Contract type

Select from the list the contract type. The following options are available: “Long term full maintenance” – A contract in which the lessor is responsible for ALL maintenance and service charges. “Long term” – A contract in which the lessor is responsible for specific maintenance/charges, but the contract period is long term. “Short term” – A contract in which the lessor is responsible for specific maintenance/charges, but the contract period is short term.

Inventory account

Select if the inventory account will include all of the merchandise or only the revenue or consumption.

Main account

Select the default main account used for posting in ledger.

Dimension

Contract Specific

This field is automatically added from the Contract. (This dimension will only be visible and used if it is set up as a financial dimension)

Cost Centre

Select the cost centre to use for the default dimension value.

Department

Select the department number to use for the default dimension value.

Execution Specific

This field is automatically added from Execution Order. (This dimension will only be visible and used if it is set up as a financial dimension)

Expense Purpose

Select the expense purpose to use for default dimension value.

Specific

This field is automatically added from Specifics.(This dimension will only be visible and used if it is set up as a financial dimension)

See also

Account Setup for Customers